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1.1 This Notice applies to Chevron Malaysia Limited and its subsidiaries, including Chevron (Malaysia) Sdn Bhd (collectively referred to in this Notice as "Chevron").
2.1 Chevron collects personal data to conduct its business, to provide and market its goods and services and to meet its legal obligations. Chevron is bound by the Malaysian Personal Data Protection Act 2010. This Notice addresses personal data protection matters - that is, information or opinions relating to an individual that can be used to identify that individual. Its purpose is to explain, in general terms, the type of personal data that Chevron holds and why we hold it, and how Chevron collects, uses and discloses that information. In this Notice, where we refer to "you" or "your", we are referring specifically to natural persons as opposed to other entities such as partnerships, trusts and companies.
3.1 Aside from personal data that is collected from you directly, Chevron also collects personal data through the following sources:-
4.1 The personal data Chevron may collect about you is dependent upon your relationship with Chevron. The following are some examples of the types of personal data that Chevron may collect from individuals:
5.1 Generally in most cases, the provision of your personal data is voluntary. However if you do not provide Chevron your personal data, Chevron will not be able to process your personal data for the Purposes and Additional Purposes outlined in this Notice, and in turn will not be able to provide you the services and products which you have requested for. However in certain circumstances provision of your personal data may be mandatory, as outlined below.
5.2 In the context of employment:
Where you have been accepted for employment with Chevron, provision of your personal data to Chevron is mandatory for the Purposes outlined below, and failure to provide the same may result in non-compliance with laws and Chevron being unable to provide you the benefits that come with employment. Where your family members are covered under Chevron’s medical scheme, provision of your family member’s personal data would be mandatory. Failure to provide your family member’s information for this purpose will result in your family member(s) not being able to enjoy the medical benefits offered under Chevron’s medical scheme.
5.3 Vendors, Suppliers or Service Providers:
Provision of your personal data is mandatory and failure to provide your personal data may be a breach of laws or regulatory requirements, and may cause Chevron to be unable to engage you to provide services or products or issue payments to you for products or services provided.
6.1 Subject to certain exceptions (for example, the disclosure of personal data when allowed or required by law), Chevron will only use and/or disclose your personal data for:
(a) the primary purpose for which it is collected; or
(b) a related purpose, where you would reasonably expect that it be used and/or
disclosed without your further consent.
6.2 Generally, Chevron will use your personal data for business and activities of Chevron, and for the purposes relating to any contract or agreement which you have entered into with Chevron which shall include, without limitation, the following (“the Purposes”):-
6.3 You agree and consent to Chevron using and processing your personal data for the Purposes and in the manner as identified in this Notice. Chevron may also retain your personal data for as long as necessary to fulfill the purpose(s) for which it was collected and to comply with applicable laws including laws relating to evidence, and your consent for such purposes remains valid after termination of our relationship with you.
7.1 A related purpose for which Chevron collects personal data may be marketing. However, if this is not the case, Chevron is entitled to use your personal data for marketing or promotional efforts if you have consented to receiving such material.
7.2 Where you have given your consent, Chevron may use and process your data for marketing and promotional purposes such as (“Marketing Purposes”):
7.3 If you do not consent (or if you wish to withdraw consent you have previously given) to Chevron for the processing of your personal data for Marketing Purposes please contact Chevron using the contact details stated below. Chevron will not charge you or in any way disadvantage you if you choose to opt out of the Marketing Purposes.
8.1 Your personal data may be transferred, accessed or disclosed to third parties for the Purposes or for Marketing Purposes. Further, Chevron may engage other companies, service providers or individuals to perform functions on Chevron’s behalf, and consequently may provide access or disclose your personal data to such service providers or third parties.
8.2 Such third parties typically fall into the following categories:
8.3 Chevron may also share your personal data with various departments within Chevron, with Chevron headquarters in the United States of America and with Chevron regional offices located worldwide.
9.1 Chevron generally will only disclose personal data to third parties without your consent if that disclosure is necessary for the purpose(s) for which that information was collected. Set out below are some examples of where it is necessary for Chevron to disclose personal data to third parties:
(a) In the employment context:
10.1 Your personal data may be transferred to, stored, used and processed in a jurisdiction other than Malaysia such as to Chevron’s headquarters located in the United States of America and related companies which are located worldwide and to Chevron’s regional data centres, credit servers and shared services which are located outside Malaysia. You understand and consent to the transfer of your personal data out of Malaysia as described herein.
11.1 If you want access to your personal data held by Chevron, please put your request in writing and clearly identify the personal data which you are seeking access to. This is important to ensure that the information can be retrieved quickly and cost effectively. All requests for access must be addressed to Chevron at the contact details below.
11.2 Depending on the circumstances, Chevron reserves the right to charge you a reasonable administrative fee, in the amounts as permitted under law. For example, Chevron's reasonable administrative costs might include:
11.3 In some instances as permitted under law, Chevron may not release the personal data, such as where the expense of providing access to you is disproportionate to the risks to your or another person’s privacy.
12.1 Chevron will take reasonable steps to correct personal data that is inaccurate. You should contact Chevron if your personal data changes. If Chevron believes it is inappropriate to delete or alter the original information, it will discuss with you alternative ways of correcting the information that satisfies the needs of both parties.
13.1 If you wish to make an inquiry or a complaint to Chevron about the processing of your personal data, please provide full details of your complaint in writing and send it to Chevron at the contact details below.
14.1 Chevron may amend the Chevron Personal Data Protection Notice from time to time to take into account new laws and technology, changes to Chevron's operations and practices, and the changing business environment. The most current version of this Notice will be located on the intranet for employees and at http://www.caltex.com.my for external users or a copy can be obtained by contacting the Compliance Coordinator. Chevron shall have the right to modify, update or amend the terms of this Notice at any time by placing the updated Notice at http://www.caltex.com.my. By continuing to communicate with Chevron, by continuing to use Chevron’s services, purchasing products from Chevron or by your continued engagement with Chevron following the modifications, updates or amendments to this Notice, such actions shall signify your acceptance of such modifications, updates or amendments.
14.2 In the event of any conflict between the English and other language versions of this Notice, the English version shall prevail.
15.1 If you would like more information concerning Chevron's approach to privacy or how Chevron handles your personal data, you can write to:
Chevron Malaysia Limited
Telephone: 603 2289 6688
Fax: 603 2289 6608
15.2 You acknowledge that your withdrawal of consent may in some circumstances result in the termination of your relationship with Chevron and that Chevron may still retain legal rights to process your personal data following a withdrawal of your consent.
16.1 Chevron does not knowingly collect personal data from individuals under 18 years of age. As a parent or legal guardian, please do not allow the minor under your care to submit personal data to Chevron. In the event that such personal data is provided to Chevron, you hereby consent to the processing of the minor’s personal data and personally accept and agree to be bound by this Notice and take responsibility for his or her actions.
16.2 In some circumstances you may have provided personal data relating to other individuals (such as your spouse, family members or friends) and in such circumstances you represent and warrant that you are authorised to provide their personal data to Chevron and you have obtained their consent for their personal data be processed and used in the manner as set forth in this Notice.
17.1 You confirm that you have read and understood this Notice and consent to the processing of your personal data by Chevron as described above. In the event you do not consent to the processing of your personal data as described in this Notice, please contact Chevron using the contact details above.